KIST JOURNAL 
GUIDE FOR AUTHORS

CLASSIFICATION OF ARTICLES CONSIDERED FOR PUBLICATION

Technical papers: Technical papers are well-researched, in-depth, fully referenced technical articles not exceeding 5000 words in length (excluding tables, illustrations and the list of references). Related papers that deal with ‘softer sciences’ (e.g. education, social upliftment, etc) are accepted if they are of a technical nature and of particular interest to the science and engineering profession.

Technical notes: Technical notes are short, fully referenced technical articles that do not exceed 1800 words. A typical technical note will have limited scope often dealing with a single technical issue of particular importance to science and engineering. Review papers Review papers are considered for publication as either technical papers or technical notes on condition that they are the original work of the author and will assist the reader with the understanding, interpreting or applying of the subject under review. A review paper must contain criteria by which the work under review was evaluated, and contribute by producing the information and drawing new conclusions from the dissemination of the previously published work.

Language: Manuscripts should preferably be presented in English, as the journal is distributed internationally.

Original work: Papers and technical notes must be original contributions. Authors must affirm that submitted material has not been published previously, is not under consideration for publication elsewhere and will not be submitted elsewhere while under consideration by the KIST Journal Editorial Panel. Authors are also responsible for obtaining permission from copyright owners when reproducing material that had been published elsewhere. Proof of such permission must be supplied.

Submission procedures Final submission: The author must ensure that the manuscript is complete, grammatically correct and without spelling or typographical errors. Before submitting, authors should check their submission completeness. Proofs will be emailed prior to publication.

Online submission: Manuscripts must be uploaded as PDF files. Should you experience problems uploading your paper, please contact the editor (khalidrajab@kist.ac.tz)

Required format: Manuscripts should be prepared in MS Word and presented in double line spacing, single column layout with 25 mm wide margins. Line numbers must be applied to the whole document. All pages should bear the authors’ names and be numbered at the bottom of the page. With the exception of tables and figures, the document should be typed in Book Antiqua 12 pt font. Contributions should be accompanied by an abstract of not more than 200 words.

First page: The first page of the manuscript should include the title of the paper (not more than eight words), the number of words of the main text (i.e. excluding figures, tables and the list of references), the initials and surnames of the authors, professional status (if applicable), KIST affiliation (Instructor, Member, Fellow, Visitor, etc), telephone numbers (mobile), and e-mail. The name of the corresponding author should be underlined.

Figures, tables, photos and illustrations: These should preferably be submitted in color, as the journal is a full-color publication. Their positions should be clearly marked in the text as follows: [Insert Figure 1] Figures, tables, photos, illustrations and equations should be numbered consecutively and should appear in the text directly after they have been referred to for the first time. Illustrations must be accompanied by appropriate captions. Captions for tables should appear above the table. All other captions should appear below the illustration (figures, graphs, photos). Lettering on figures should be equivalent to a Book Antiqua 9 pt font or slightly larger (up to 12 pt) if desired. Lettering smaller than 9 pt is not acceptable. All Figures (charts, circuit diagrams, line drawings, web pages/screenshots, and photographic images) should be submitted in electronic form. Tables should be typed in Book Antiqua 9 pt font. They should not duplicate information already given in the text, nor contain material that would be better presented graphically. Tabular matter should be as simple as possible, with brief column headings and a minimum number of columns.

Mathematical expressions and presentation of symbols: Equations should be presented in a clear form which can be easily read by nonmathematicians. Each equation should appear on a separate line and should be numbered consecutively. Symbols should preferably reflect those used in Microsoft Word Equation Editor or Mathtype, or should be typed using the Book Antiqua symbol set. Variables and symbols used in the body of the text should match the format used in the equations. Metric measurement abbreviations/units should conform to international usage – the SI system of units should be used. Decimal commas may be used, but decimal points are preferred. Symbols should preferably be defined in the text, but if this is not feasible, a list of notations may be provided for inclusion at the end of the paper.

Headings: Sections and paragraphs should not be numbered. The preferred format is for first level headings to be presented in bold format and subsequent sub-headings to be presented in medium italicsand in bold format.

References: References should follow the Harvard system. References cited in the text should be listed in alphabetical order at the end of the paper. References by the same author should be in consecutive order. Papers published previously in the Journal ofKarume Institute of Science and Technology should be cited if applicable.

Footnotes, trade names, acronyms, abbreviations: These should be avoided. If acronyms are used, they should be defined when they first appear in the text. Do not use full stops after abbreviations or acronyms.

Return of amended papers: Papers requiring amendments will be accepted up to three months after the referee reports had been sent to authors, after which the paper will be withdrawn from the system.

Copyright: On acceptance of the paper or technical note, copyright must be transferred by the author/s to the Karume Institute of Science and Technology on the form that will be provided by the Institution.

Proofs: First proofs of papers will be sent to authors in PDF format for verification before publication. No major re-writes will be allowed, only essential minor corrections.